● 24th Annual Yokohama Hot Rod Custom Show 2015
● Date: Sunday December 6, 2015 from 8:00AM to 5:00PM
● Location: Pacifico Yokohama Exhibition Hall (1-1-1 Minato Mirai, Nishi-ku, Yokohama, Japan)
● Event: Indoor Car & Bike Show + Vendor Booths (Swap Meet)
ENTRY REGISTRATION BEGINS ON THURSDAY SEPTEMBER 10, 2015
Vendor Registration is CLOSED
Collectivities Alley Registration is CLOSED
WE ASK FOR YOUR UNDERSTANDING AND COOPERATION
For the past several years, the neighboring residents of Pacifico Yokohama have been increasingly concerned about noise pollution and rowdy crowds dffffuring the event. This year, we ask that everybody consider the neighbors and surrounding area. Only we can perpetuate this culture of cars and bikes in a positive way. Please think about it, especially in residential areas, be safe and have fun.
This year, the city of Yokohama and Pacifico Yokohama rented the event hall to us with conditions. One of those conditions is no longer having motorcycle parking in the basement of the Pacifico Yokohama. Another requirement is prohibition of all 2-wheeled vehicles in the area of Pacifico Yokohama. If you are coming to the event via motorcycle, please do not drive it to the event hall as you will be turned away. Find parking somewhere else. We apologize for the trouble and inconvenience this may cause. We have been unsuccessful in finding a parking lot for bikes in the area that we could rent but there will be public/coin parking nearby.
Thank you very much!
IMPORTANT: Refunds are not given to cancellations on or after the entry deadline.
SHOW ENTRY: HOW TO REGISTER
In order to participate in the 24th Annual YOKOHAMA HOT ROD Custom Show 2015, you must read and download (PDF) entry form, all sides/pages, and go through the list of entry types and available options. Once decided, please fill out the form provided and select the entry type and options listed with correct quantity and totals. Once complete, cut along the dashed line, send in the filled portion (2 pages if PDF) via email (hcs2015@mooneyes.co.jp) and wait for our confirmation. You must be able to communicate in English or Japanese. Failure to do so may result in an unsuccessful registration. Please call/email for assistance and questions. All entrants have special requirements, such as photo confirmation or description. Do not send payment without our confirmation message. Once the confirmation message is sent, you have 5 business days to complete the payment via PayPal. Details will be given via email.
Setup/Installation day is DEC. 5, 2015 (SAT) ONLY.
Additional options requested on setup day will be DOUBLE the preorder price shown on the entry form and based on availability only. Please preorder to guarantee your optional items. Vendor booths are technically vendor spaces and do not have partitions/walls. The space is just the space. You will need to provide everything else on your own such as chairs, tables, shelves, electrical outlet, lights etc. Please review the options section on the entry form for these items. No roofs, covers, ceilings, overhead covers allowed in your space. You can use a canopy "skeleton" or frame without the cover but covers are prohibited and considered a fire hazard. Please contact us with questions prior to submission.
Car Show, 49-54 Reflections & Expressions (cars), Camaros A-Go-Go entry forms must use one (1) form per one (1) vehicle.
Please note: Event details and plans may change without any advance notice.
We reserve the right to refuse any application at our sole discretion.
CAR SHOW
1 space (approx. 6.0m x 3.0m area per 4-wheeled vehicle) Entry Fee: ¥31,000 each
USA Autos, Japanese Domestics, VW & etc.
Photo required for screening. Entry includes: 2 wristbands; 1 "Show Participant" T-shirt; 1 plaque; 1 compact car parking pass. Car Show Entry is limited. Entry types such as semi trucks, etc will be denied entry. In cases where a 2-wheeled vehicle is to be part of a display, entrant must acquire authorization beforehand (enclose notice with entry form).
1949-1954 REFLECTIONS & EXPRESSION (AUTOMOBILE) (SPOTLIGHT)
Limited to custom American vehicles from 1949-1954
1 space (approx. 6.0m x 3.0m area per 4-wheeled vehicle) Entry Fee: ¥31,000 each
THIS SECTION INCLUDES BLACK CARPET FLOORING. Entry includes: 2 wristbands; 1 "Show Participant" T-shirt; 1 plaque; 1 compact car parking pass. Photo required for screening. Focused on amazing paint and color schemes. Best of Award will be selected.
CAMAROS A-GO-GO (AUTOMOBILE) (SPOTLIGHT)
Limited to 1967-1969 Chevrolet Camaro first generation vehicles
1 space (approx. 6.0m x 3.0m area per 4-wheeled vehicle) Entry Fee: ¥31,000 each
THIS SECTION INCLUDES BLACK CARPET FLOORING. Entry includes: 2 wristbands; 1 "Show Participant" T-shirt; 1 plaque; 1 compact car parking pass. Photo required for screening. Focused on amazing paint and color schemes. Best of Award will be selected.
MOTORCYCLE SHOW
1 space (approx. 2.5m x 2.0m) Entry Fee: ¥21,000 per space (up to two bikes)
Photo required for screening. Entry Fee includes up to two (2) motorcycles. If you wish to include more (3 or more) within the allowed space, each additional entry is ¥5,200 per bike. If all entries don't fit within the space provided, then the unable to be displayed bikes will be canceled without refund. Please be sure to reserve enough spaces. If you are planning to display your bike with a car, please contact us for details.
Entry includes: 2 wristbands; 1 "Show Participant" T-shirt; 1 plaque; 1 compact car parking pass.
EXOTIC IRON (SPOTLIGHT)
Limited to Harley-Davidson Sportster (Ironhead) models from 1957-1985
1 space (please specify dimensions) Entry Fee: ¥21,000 per space (1 bike only)
SPOTLIGHT feature for 2015 is "Exotic Iron" focused on Ironhead engine H-D show bikes.
Photo required for screening. Entry Fee is for one motorcycle only. Best of Award will be selected. This section includes black carpet flooring.
Entry includes: 2 wristbands; 1 "Show Participant" T-shirt; 1 plaque; 1 compact car parking pass.
SIDEWALK SURFING BONANZA CUSTOM PAINT CONTEST (SPOTLIGHT)
1 space (one item only) Entry Fee: ¥6,200 per display space
The custom paint contest this year is a skateboard deck. It can be store bought or custom made, vintage or new so long as it represents a skateboard deck. Artist must be present on the event day to enter. Must be completed and ready for display (mounting) and you must indicate whether it will be displayed vertically or horizontally. Display area is provided, hanging is required. Entry must have mount prepared on the back for hanging. Best of Award will be selected. Photo required for screening. Entry includes: 1 wristband; 1 plaque.
Optional "Show Participant" T-shirt can be order separately for an additional 2,100 yen. (1 per entry only)
VENDOR BOOTH (SPACE)
1 space (approx. 3m x 3m) Entry Fee: ¥52,000 each
No food or beverage sales permitted. Entry includes: 2 wristbands; 1 plaque; 1 compact car parking pass. Description of business or type/target of goods for sale required with entry. Price is for space only (3m x 3m each). There are no partitions or walls. Vendor must supply their own display items. Optional rental items are available. Tables cloths for rental tables are not provided. Tent or covered canopies are not permitted (canopy frame is ok). Contact us for details.
Optional "Show Participant" T-shirt can be order separately for an additional 2,100 yen. (1 per entry only)
LIMITED VENDOR SPACE AVAILABLE. First come, first served. However, payment in full must be confirmed within 5 business days of final confirmation message.
COLLECTIVITIES ALLEY
1 space (approx. 3m x 3m) Entry Fee: ¥52,000 each
This category gives you a 3x3 space (non expandable) to display and exhibit your pride craft, photos, artwork or collection. Like a one-person exhibit/art show anything you have on display can be sold too. Mania collectors welcome! Love of bikes, cars, USA culture, you can boast in your own space right at HCS - possibly draw appeal to a cool genre! Find others that share your interests even! Of course, artists, illustrators and photographers too. Have a gallery inside HCS! Please consult with MOONEYES for details. Description required for entry approval. Space is very limited. Walls included but no holes and exhibitor must prepare a way to hang items without making holes in the wall. Nets are available as an optional rental item.
Entry includes: 2 wristbands; 1 plaque; 1 compact car parking pass.
Optional "Show Participant" T-shirt can be order separately for an additional 2,100 yen. (1 per entry only)
MINI CAR, MODEL CAR
1 space (approx. 60cm x 60cm) display area
Entry Fee: ¥6,200 per display space, on table, not limited to one vehicle.
Space must be reserved in advance and cannot enter on show day. (No Walk-ins)
Entry includes: 1 wristband; no event T-shirt; 1 plaque; no car parking pass.
Optional "Show Participant" T-shirt can be ordered separately for an additional 2,100 yen. (1 per entry only)
PARKING PASS
Regular passenger car parking passes are not available in advance, however vehicles up to 2 tons, up to 4 tons and anything above 4 tons are. Haulers and loading trucks, vans, flat beds, tow vehicles, etc. are the target vehicles for these parking passes. 2t is 13,000 yen; up to 4t is 18,000 yen and over 4t is 33,000 yen; each good for two days. Parking tickets are mandatory. If you do not have a parking ticket on the event day, you will not be permitted in the reserved parking area.
CARPET FLOORING (OPTIONAL ADD-ON)
Car Show Carpet: ¥31,000 (6.0m x 3.0m), Bike Show Carpet: ¥9,500 (2.5m x 2.0m).
Carpet color is black only. This is flooring for the display area. Only available as a preorder option.
Download link will be posted on 9/2 (Wed)
