HCS2013 - Entry Information

HCS2013 Event Information

●Date : December 1, 2013 (Sunday) 9:00 am ~ 5:00 pm
●Location : Pacifico Yokohama (1-1-1 Minato Mirai, Nishi-ku, Yokohama, Japan)
●Event : Indoor Car & Bike Show + Vendor Booths (Swap Meet)

ONLINE ENTRY/REGISTRATION FORMS (PDF) AT THE END OF THIS PAGE

WE ASK FOR YOUR UNDERSTANDING AND COOPERATION
For the past several years, the neighboring residents of Pacifico Yokohama have been increasingly concerned about noise pollution and rowdy crowds during the event. This year, we ask that everybody consider the neighbors and surrounding area. Only we can perpetuate this culture of cars and bikes in a positive way. Please think about it, especially in residential areas, be safe and have fun.
Thank you very much!

NOTE: (SEPT. 12, 2013) - ALL VENDOR BOOTHS & COLLECTIVITIES ALLEY BOOTHS ARE FULL. There is a holding/waiting list now active. If current applications are canceled, we will bring in the next available entry. Please contact us for details.
ENTRY DEADLINE : FRIDAY OCTOBER 18, 2013 Postmark on entry form must be on or before October 18, 2013. Entry response letters are scheduled to be sent out after November 20, 2013. Space is limited and the sooner you send in your entry the better. We also aim to get through this process as soon as possible and encourage everyone to register early.
IMPORTANT: Refunds are not given to cancellations on or after the entry deadline.

SHOW ENTRY: HOW TO REGISTER
In order to participate in the 22nd Annual YOKOHAMA HOT ROD Custom Show 2013, you must read this form, all sides/pages, and go through the list of entry types and available options. Once decided, please fill out the form provided and select the entry type and options listed with correct quantity and totals. Once complete, cut along the dashed line, send in the filled portion (2 pages if PDF) and wait for our confirmation. Please call/email for assistance and questions. All entrants have special requirements, such as photo or description. Do not send payment without our confirmation.
If you are outside of Japan, please email us for further instructions about submission and payment.

ONLINE ENTRY/REGISTRATION FORMS (PDF) AT THE END OF THIS PAGE

Please read all sides of the entry form entirely before proceeding. Cut along dashed line in the center of the document and submit (postmark) the completed form (or two pages if PDF print out) by Oct. 18, 2013 (Friday). Payment must be received by postal cash registered mail via Japan Post from within Japan. FAX submissions are not accepted unless you are outside of Japan; if so, please contact us via email for instructions for submitting your entry form. Payments from overseas must be made via PayPal. Setup/Installation day is Nov. 30, 2013 (Sat) ONLY.
Additional options requested on setup day will be 150% of the preorder price shown on this form and based on availability only. Please preorder to guarantee your optional items. Vendor booths do not have partition walls. Please contact us with questions prior to submission.
Car Show, Rat Island, 60s Custom "Mild & Wild" entry must use one (1) form per one (1) vehicle entry..

Please note: Event details and plans may change without any advance notice.

HCS2013 Entry Categories

CAR SHOW
1 space (approx. 6.0m x 3.0m area per 4-wheeled vehicle) Entry Fee: ¥30,000 each
USA Autos, Japanese Domestics, VW & etc.
Photo required for screening. Entry includes: 2 wristbands; 1 “Show Participant” T-shirt; 1 plaque; 1 compact car parking pass. Car Show Entry is limited. Entry types such as semi trucks, etc will be denied entry. In cases where a 2-wheeled vehicle is to be part of a display, entrant must acquire authorization beforehand (enclose notice with entry form).

60s MILD CUSTOM "MILD & WILD" (NEW SPOTLIGHT)
1 space (approx. 6.0m x 3.0m area per 4-wheeled vehicle) Entry Fee: ¥30,000 each
THIS SECTION INCLUDES BLACK CARPET FLOORING. Entry includes: 2 wristbands; 1 “Show Participant” T-shirt; 1 plaque; 1 compact car parking pass. Photo required for screening. 1960s era custom car theme, best known for mild to wild paint schemes. Best of 60s Mild Custom Award will be selected..

RAT ISLAND
The purpose of Rat Island is to centralize a place for cars & bikes that are drivers, suede, traditional hot rods and kustoms that are show worthy without the show shine. The perimeter features kustom art, pinstriping, music etc. completing the circle. For those that would like to showcase their car with a display or allocated space, please use the main car show category. The perimeter of Rat Island is fenced, but display vehicles are not protected and risk coming in to contact with viewers interactively walking through the area. Entrants take full responsibility for any loss or damages to their own property.

Restrictions: Must be complete, drivable. No reserved space, first come first served, no displays.
Photo required for screening. Entry includes: 1 wristband; 1 “Show Participant” T-shirt; 1 plaque.

Auto/Car year restriction: Model year up to 1948 only, limited to hot rods, customs and kustoms etc. of the vintage type.
1 entry Entry Fee: ¥20,000 each
Motorcycle year restriction: Model year up to 1947 only, limited to choppers, bobbers, drag bikes etc. of the vintage type.
1 entry Entry Fee: ¥15,000 each

BIKE SHOW
1 space (approx. 2.5m x 2.0m) Entry Fee: ¥20,000 per space (up to two bikes)
Photo required for screening. Entry Fee includes up to two (2) motorcycles. If you wish to include more (3 or more) within the allowed space, each additional entry is ¥5,000 per bike. If all entries don’t fit within the space provided, then the unable to be displayed bikes will be canceled without refund. Please be sure to reserve enough spaces.
Entry includes: 2 wristbands; 1 “Show Participant” T-shirt; 1 plaque; 1 compact car parking pass.

TIMELESS CHOPPER SPECTACULAR DOMESTIC MODELS
1 space (approx. 2.5m x 2.0m) Entry Fee: ¥20,000 per space (up to two bikes)
THIS SECTION INCLUDES BLACK CARPET FLOORING. Photo required for screening. Entry Fee is for one (1) bike only per entry. Spotlight area focused on timeless styling Japanese make/model choppers. Best of Timeless Chopper Spectacular Award will be selected. Entry includes: 2 wristbands; 1 “Show Participant” T-shirt; 1 plaque; 1 compact car parking pass.

THRONE LID CUSTOM PAINT CONTEST
1 space (1 toilet lid cover) Entry Fee: ¥6,000 per display space
Paint contest in throne lids (toilet seat covers). Artist must be present on the event day to enter. Must be completed and ready for display. Display area is provided, hanging may be required. Best Custom Paint Throne Lid Award will be selected. Photo required for screening. Entry includes: 1 wristband; 1 plaque.
Optional “Show Participant” T-shirt can be order separately for an additional 2,000 yen. (1 per entry only)

VENDOR BOOTH
1 space (approx. 3m x 3m) Entry Fee: ¥50,000 each
No food or beverage sales permitted. Entry includes: 2 wristbands; 1 plaque; 1 compact car parking pass. Description of business or type/target of goods for sale required with entry. Space only. No walls. Vendor must supply their own table cloths for rental tables. Tent or covered canopies are not permitted. Contact us for details.
Optional “Show Participant” T-shirt can be order separately for an additional 2,000 yen. (1 per entry only)

In anticipation of a large number of entries, we are initially limiting Vendor Booths for 2013 to 200 (in 2012 there were 250). Vendor Booths will be handled in the order the entry registrations are received and paid. After the first 200 entries are received, we will hold a number of entries as reserves in case of cancellations or as additional space becomes available. Reserve Entry fees are required and will be completely refunded if no space becomes available.

COLLECTIVITIES ALLEY
1 space (approx. 3m x 3m) Entry Fee: ¥30,000 each
This category gives you a 3x3 space to display and exhibit your pride craft, photos, artwork or collection. Like a one-person exhibit/art show anything you have on display can be sold too. Mania collectors welcome! Love of bikes, cars, USA culture, you can boast in your own space right at HCS - possibly draw appeal to a cool genre! Find others that share your interests even!! Of course, artists, illustrators and photographers too. Have a gallery inside HCS! Please consult with MOONEYES for details. Description required for entry approval. Space is very limited. Walls included but no holes and exhibitor must prepare a way to hang items without making holes in the wall. Net available as an option.
Entry includes: 2 wristbands; 1 plaque; 1 compact car parking pass.
Optional “Show Participant” T-shirt can be order separately for an additional 2,000 yen. (1 per entry only)

MINI CAR, MODEL CAR, PEDAL CAR
1 space (approx. 60cm x 60cm) display area
Entry Fee: ¥6,000 per display space, on table, not limited to one vehicle.
Space must be reserved in advance and cannot enter on show day. (No Walk-ins)
Entry includes: 1 wristband; no event T-shirt; 1 plaque; no car parking pass.
Optional “Show Participant” T-shirt can be ordered separately for an additional 2,000 yen. (1 per entry only)

PARKING PASS
Regular passenger car parking passes are not available in advance, however vehicles up to 2 tons, up to 4 tons and anything above 4 tons are. Haulers and loading trucks, vans, flat beds, tow vehicles, etc. are the target vehicles for these parking passes. 2t is 12,000 yen; up to 4t is 17,000 yen and over 4t is 32,000 yen; each good for two days. Parking tickets are mandatory. If you do not have a parking ticket on the event day, you will not be permitted in the reserved parking area.

CARPET FLOORING (NEW OPTION)
Car Show Carpet: ¥30,000 (6.0m x 3.0m), Bike Show Carpet: ¥9,000 (2.5m x 2.0m).
Carpet color is black only. This is flooring for the display area. Only available as a preorder option.

DOWNLOAD ENTRY FORM

YOKOHAMA HOT ROD CUSTOM SHOW 2021 Location

PACIFICO YOKOHAMA ( パシフィコ横浜)
〒220-0012 神奈川県横浜市西区みなとみらい1−1−1
1-1-1 Minato Mirai, Nishi-ku, Yokohama 220-0012, Japan

Event Date
SUNDAY December 5, 2021
(2021年12月5日(日))
Nearest Hotel : Yokohama Intercontinental Hotel

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